An annual general meeting or shareholder’s meeting is held once in a year where the Director’s of the Company present the annual financial performance of the Company and shareholders are allowed to vote on the issues at hand.
As per section 96(1) of the Companies Act 2013, every company other than a one person company shall in each year hold in addition to any other meetings, a general meeting as its annual general meeting and shall specify the meeting as such in the notices calling it, and not more than fifteen months shall elapse between the date of one annual general meeting of a company and that of the next.
In case of the first annual general meeting, it shall be held within a period of nine months from the date of closing of the first financial year of the company and in any other case, within a period of six months, from the date of closing of the financial year.
Every annual general meeting shall be called during business hours, that is, between 9 a.m. and 6 p.m. on any day that is not a National Holiday and shall be held either at the registered office of the company or at some other place within the city, town or village in which the registered office of the company is situate
The annual general meeting of an unlisted company may be held at any place in India if consent is given in writing or by electronic mode by all the members in advance